The source of contractual disputes is often ambiguous wording, which each party interprets in their own way. By the time they realise they are on different wavelengths, it is usually harder to reach a compromise.

In the past, tensions generally surfaced when an associate was on the brink of leaving, but the pandemic caused such disruption to practice working arrangements and professional lives that contractual fault lines have been exposed much sooner.

Common concerns

The following list covers some of the most common areas of contention, and looking out for them when going over a contract could save a lot of trouble later on.

Remuneration

The restrictions caused by the pandemic reduced the number of patients that could be seen and procedures that could be carried out, making it impossible for some associates to achieve the targets set out in their contract.

Arrangements for NHS practices should be in line with current guidance from the relevant CDO. Elsewhere, associates and practice owners may need to agree changes that are fair to both parties.

Most associate agreements include provision for variations to be agreed, but the relevant clauses dealing with amendments can vary between contracts. Problems can arise if changes are enforced by one side and/or unfairly disadvantage one party.

Retained fees

These can work to the advantage of both parties by ensuring remedial treatment can be carried out swiftly, reducing the likelihood of complaints.

However, the wording of the associate agreement should clearly set out how much money the practice will withhold, for how long and how the money will be used.

Termination and notice periods

Associate agreements generally include termination clauses, which both set out the circumstances when a contract can be immediately terminated, and allow either the practice owner or associate to give the other an agreed period of written notice.

Such clauses should apply equally; for example, by not allowing one party to give a shorter notice period than the other.

Restrictive covenants

These clauses usually seek to prevent associates from working within a specified radius for a set period of time, but they may have to be considered 'reasonable' to be enforceable in a formal dispute. This often means taking into account factors like the location of the practice.

Read it, don't rush it

Of course, no self-employed associate contract will cover every possible eventuality. But the recent upheaval in working circumstances highlights the value of having a clear agreement that protects the interests of both parties, and that both can enter into in good faith. This is rarely achieved by rushing the process.

While practice owners should already be familiar with their contract, associates are advised to carefully read each clause and highlight anything that makes them uncomfortable or seems ambiguous.

Raise any issues with the practice owner and seek clarification, or negotiate a mutually acceptable variation. It might not be possible, especially with some of the larger groups or corporates, but the ideal scenario is for associates and practice owners to discuss and ensure they have the same understanding of the contract, before signing on the dotted line.

Remember that once signed, the contract is a legally binding document.

Ultimately, it is in everyone's interest to invest the time and effort to avoid contractual disputes. Both practice owners and associates should appreciate that maintaining a good professional relationship makes for a happier and more productive working environment, which is better for patients.

DDU help

After seeing a significant increase in the number of requests for contract advice, we launched our contract review service to help members navigate contractual crossroads. And having done so, we have seen plenty of flaws and inconsistencies in contracts that are likely to result in disputes further down the line.

Associates and practice owners alike can come to us for constructive advice on the wording of associate agreements. We can also review existing or proposed contracts against best practice guidelines, and provide a free model contract developed in conjunction with a specialist dental lawyer.

While we're unable to help with resolving contractual disputes, we have also negotiated a competitive rate with specialist dental lawyers so members can obtain a legal opinion.

Find out more here:

Contract review and advice

Understanding associate contracts

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